Undergraduates Only

Students Enrolled in an Undergraduate Program Before Fall 2007

The grade of W is given for courses dropped after the 12th/4th class days through the last day to drop a course with a W as published in the university's calendar. Students who wait until the published deadline must have complied with the class attendance policy of the current catalog. An instructor is not obligated to recommend a W for a class if excessive absences have occurred. Students will not be permitted to drop a course or withdraw from the university after the published deadline.

New Students Who Enroll in an Undergraduate Program Beginning Fall 2007 and Thereafter

Students who enroll at Sul Ross State University for the first time are not allowed to drop a total of more than six courses as long as they are enrolled in an undergraduate program. This includes courses transferred from another public institution of higher education in Texas begun in fall 2007 or after. College credit taken while enrolled in high school and below college credit courses do not count toward the total of six courses. Any student who drops a course after the official reporting date of the term will receive a grade of WX. A student who drops a course and who has reached a total of six WX grades will receive a grade of F in all future drops. Any course taught on a shortened format or between regularly scheduled terms will have add/drop, WX-grade and withdrawal dates proportionally the same as if the course were offered in a regular term. These dates will be determined by the Registrar. Unusual circumstances may be considered if the student can show good cause for dropping more than the allowed limit of six courses, including but not limited:

1. a severe illness or other debilitating condition that affects the student's ability to satisfactorily complete the course;
2. the student's responsibility for the care of a sick, injured, or needy person if the provision of that care affects the student's ability to satisfactorily complete the course;
3. the death of a person who is considered to be a member of the student's family who is otherwise considered to have a sufficiently close relationship to the student that the person's death is considered to be a showing of good cause;
4. the active duty service as a member of the Texas National Guard or the armed forces of the United States of either the student or a person who is considered to be a member of the student's family or who is otherwise considered to have a sufficiently close relationship to the student that the person's active military service is considered to be a showing of good cause;
5. the change of the student's work schedule that is beyond the control of the student, and that affects the student's ability to satisfactorily complete the course;
6. the loss of transportation causing the student a hardship with the commute to the campus;
7. the loss of child care that necessitates student to remain at home with dependent children; or
8. the lack of financial resources to meet requirements of course (supplies, travel, etc.).

If an appeal for unusual circumstance is approved, the student will receive a grade of W for the course. The decision of the Registrar shall be final. Courses in which a grade of W is approved will not be counted in the six total limit. Drops are not official until received and processed by the Center for Enrollment Services.