Tuition Rebate Policy

Tuition Rebate Policy & Procedure

Tuition Rebate Procedure

Students must complete the Request for Tuition Rebate form. This form must be completed after the start of the semester of anticipated graduation but prior to the graduation date. For example, if you anticipate graduating in May, you must complete the form in your dean's office during the spring semester.

The completed forms will be reviewed by the academic dean's office after graduation. After the dean's verification the Request for Tuition Rebate form will be forwarded to the Financial Aid office for verification and then forwarded to the Business Office for approval.

Students will be notified by the Business Office if not approved for the tuition rebate or for any other amount than the full amount.

Texas Education Code Provisions

Sec. 54.0065. Tuition Rebate for Certain Undergraduates

(a) A qualified student is eligible for a rebate of a portion of the undergraduate tuition the student has paid if the student:

  • is awarded a baccalaureate degree from a general academic teaching institution; and
  • has attempted no more than three hours in excess of the minimum number of semester credit hours required to complete the degree, including transfer credits and course credit earned exclusively by examination.
  • The amount of tuition to be rebated to a student under this section is $1,000, unless the total amount of undergraduate tuition paid by the student to the institution of higher education awarding the degree was less than $1,000, in which event the amount of tuition to be rebated is an amount equal to the amount of undergraduate tuition paid by the student to the institution. However, a student who paid the institution awarding the degree an amount of undergraduate tuition less than $1,000 may qualify for an increase in the amount of the rebate, not to exceed a total rebate of $1,000, for any amount of undergraduate tuition the student paid to other institutions of higher education by providing the institution with proof of the total amount of that tuition paid to other institutions of higher education.
  • A student who has transferred from another institution of higher education shall provide the institution awarding the degree an official transcript from each institution attended by the student in order that the total number of hours attempted by the student can be verified.
  • To qualify for a rebate under this section, the student must have been a resident of this state and entitled to pay tuition at the rate provided by this chapter for a resident student at all times while pursuing the degree.
  • All institutions of higher education shall notify each first-time freshman student of the tuition rebate program.
  • The institution awarding the degree shall pay the rebate under this section from local funds.
  • If a student entitled to a rebate under this section has an outstanding student loan, including an emergency loan, owed or guaranteed by this state, including the Texas Guaranteed Student Loan Corporation, the institution shall apply the amount of the rebate to the student's loan. If a student has more than one outstanding loan, the institution shall apply the amount of the rebate to the loans as directed by the student or, if the student fails to provide timely instructions on the application of the amount, the institution shall apply the amount of the rebate to the loans according to priorities established by the coordinating board. If the amount of the rebate exceeds the amount of the loan indebtedness, the institution shall pay the student the excess amount.
  • The legislature shall account in the General Appropriations Act for the rebates authorized by this section in a way that provides a corresponding increase in the general revenue funds appropriated to the institution. It is the intent of the legislature that rebates authorized by this section shall be financed by savings to the state resulting from reductions in the number of courses taken by undergraduate students.
  • The coordinating board, in consultation with the institutions of higher education, shall adopt rules for the administration of this section.

Added by Acts 1997, 75th Leg., ch. 1073, Sec. 1.09, eff. Aug. 1, 1997.

Higher Education Coordinating Board Guidelines

Section 54.0065 of the Texas Education Code

Chapter 13 Subchapter F. Tuition Rebates for Certain Undergraduates

13.91. Purpose

The purpose of this program is to provide tuition rebates that will provide a financial incentive for students to prepare for university studies while completing their high school work, avail themselves of academic counseling, make early career decisions, and complete their baccalaureate studies with as few courses outside the degree plan as possible. Minimizing the number of courses taken by students results in financial savings to students, parents, and the state.

13.92. Authority

The program is authorized by Texas Education Code, Section 54.0065.

13.93. Eligible Students

To be eligible for rebates under this program, students must meet all of the following conditions:

  • They must have enrolled for the first time in an institution of higher education in the fall 1997 semester or later,
  • They must be requesting a rebate for work related to a first baccalaureate degree received from a Texas public university,
  • They must have been a resident of Texas, must have attempted all coursework at a Texas public institution of higher education, and have been entitled to pay resident tuition at all times while pursuing the degree, and
  • They must have attempted no more than three hours in excess of the minimum number of semester credit hours required to complete the degree under the catalog under which they were graduated. Hours attempted include transfer credits, course credit earned exclusively by examination, courses that are dropped after the official census date, for-credit developmental courses, optional internship and cooperative education courses, and repeated courses. Courses dropped for reasons that are determined by the institution to be totally beyond the control of the student shall not be counted.

13.94. Affected Institutions

  • All Texas public baccalaureate-granting general academic universities are required to offer rebates to eligible students.
  • All Texas public institutions of higher education are required to notify students of the existence of the tuition rebate program and provide course enrollment opportunities (see Section 13.96 of this title, relating to Tuition Rebates for Certain Undergraduates).

13.95. Amount of Tuition Rebates

  • The amount of tuition to be rebated to a student under this program is $1,000, unless the total amount of undergraduate tuition paid by the student to the institution awarding the degree was less than $1,000, in which event the amount of tuition to be rebated is an amount equal to the amount of undergraduate tuition paid by the student to the institution.
  • A student who paid the institution awarding the degree an amount of undergraduate tuition less than $1,000 may qualify for an increase in the amount of the rebate, not to exceed a total rebate of $1,000, for any amount of undergraduate tuition the student paid to other Texas public institutions of higher education by providing the institution awarding the degree with proof of the total amount of that tuition paid to other institutions.
  • Tuition rebates shall be reduced by the amount of any outstanding student loan, including an emergency loan, owed to or guaranteed by this state, including the Texas Guaranteed Student Loan Corporation. If a student has more than one outstanding student loan, the institution shall apply the amount of the rebate to the loans as directed by the student. If the student fails to provide timely instructions on the application of the amount, the institution shall apply the amount of the rebate to retire the loans with the highest interest rates first.

13.96. Responsibilities of Institutions

Affected institutions have the following responsibilities associated with this program:

  • All Texas public institutions of higher education, including community and technical colleges, shall notify first-time freshman students of the tuition rebate program. A notice in the institution's official catalog is one acceptable form of notice.
  • If requested by potentially eligible students, public institutions of higher education are required to provide these students opportunities to enroll during each fall and spring semester in the equivalent of at least 12 semester credit hours that apply toward their degrees. Institutions are not required to provide students with the opportunity to enroll in specific courses or specific sections. Community and Technical Colleges will comply to the extent that courses for the current semester are being offered that apply to the student's university degree program. The requirement may be met by allowing substitutions for required courses or by allowing concurrent enrollment in courses from another institution, so long as the courses are taught on the students' home campus and the student incurs no financial penalty.
  • Texas public universities are required to provide students with appropriate forms and instructions for requesting tuition reimbursement at the time that students apply for baccalaureate degrees.
  • Institutions are required to provide tuition rebates to students who apply for them within 60 days after graduation or provide the student with a statement explaining the reason the student is ineligible for the rebate.
  • Institutions are required to provide a dispute resolution process to resolve disputes related to local administration of the program.
  • Disputes related to lower division credit transfer should be resolved in accordance with Coordinating Board rules, Chapter 5, Section 5.393 of this title (relating to Transfer of Lower Division Course Credit).
  • Institutions may adopt rules and regulations for administering the program. For example, institutions may require students to declare their intent to qualify for a tuition rebate early in their careers or register prior to the beginning of the semester.

13.97. Responsibilities of Students

  • Students desiring to qualify for tuition rebates are responsible for complying with all university rules and regulations related to administration of the program.
  • Students desiring to qualify for tuition rebates are solely responsible for enrolling only in courses that will qualify them for the rebates.
  • A student who has transferred from another institution of higher education is responsible for providing to the institution awarding the degree official transcripts from all institutions attended by the student.
  • Students must apply for rebates prior to receiving their baccalaureate degrees on forms provided by the institution and must keep the institution apprised of their addresses for at least 60 days after their graduation date.

13.98. Source of Funding

Tuition rebates shall be paid from institutional local funds. However, the enabling legislation provides that the Legislature shall account in the General Appropriations Act for the rebates in a way that provides a corresponding increase in the general revenue funds appropriated to the institution.