Sul Ross State University
A Member of the Texas State University System

Administrative Policy Manual

The Administrative Policy Manual is a publication of Sul Ross State University which describes the policies and procedures governing the operation of the university. The APM is designed to reflect the executive management of SRSU in accordance with the Texas Higher Education Coordinating Board; Rules and Regulations, The Texas State University System; and local, state and federal law, as applicable. SRSU employees are expected to be familiar with and follow the policies and procedures outlined in the APM in the performance of their duties and responsibilities.

Revisions to the manual are ongoing, and the date of the most recent update is indicated after the links to each of the sections. Comments and revisions may be submitted to Yvonne Realivasquez in the Office of the President.

Chapter 1: History, Mission, General Organization and Governance

• 01: History of Sul Ross State University (8.75 KB) - Rev. 2/18/2005
• 02: The University's Mission (5.90 KB) - Rev. 11/19/2004
• 03: Accreditation (5.02 KB) - Rev. 2/18/2005
• 04: Facilities (11.1 KB) - Rev. 2/18/2005
• 05: TSUS Board of Regents (20 KB) - Rev. 2/21/2012
• 06: Administrative Structure (85.9 KB) - Rev. 5/8/2007
• 07: University Committees (27.4 KB) - Rev. 12/9/2008
• 08: Faculty Assembly Councils (17.3 KB) - Rev. 2/18/2005
• 09: External Councils and Committees (5.69 KB) - Rev. 6/1/2003
• 10: Center for Big Bend Studies (12.5 KB) - Rev. 6/1/2003
• 11: Statement on Governance (12.5 KB) - Rev. 2/18/2005

Chapter 2: General University Policies, Procedures and Information

• 01: Use of University Property (8.57 KB) - Rev. 6/1/2003
• 02: University Facilities Use Policy (65.7 KB) - Rev. 1/25/2007
• 03: Facility Openings/Closures (5.08 KB) - Rev. 9/10/2002
• 04: Consumption/Possession of Alcoholic Beverages (12.1 KB) - Rev. 2/15/2005
• 05: Use of Tobacco (6.11 KB) - Rev. 6/1/2003
• 06: Admission to University Activities (21.6 KB) - Rev. 8/19/2008
• 07: Art Gallery Exhibition Policy (9.30 KB) - Rev. 6/1/2003
• 08: Posting Regulations (8.47) - Rev. 6/1/2003
• 09: Key and Card Access Systems (8.93 KB) - Rev. 2/4/2003
• 10: Museum of the Big Bend Collection Policy (8.03 KB) - Rev. 6/1/2003
• 11: Competition with Private Enterprise (7.64 KB) - Rev. 6/1/2003
• 12: Facilities Named in Honor of... (7.73 KB) - Rev. 6/1/2003
• 13: Release of News and Information (5.93 KB) - Rev. 6/1/2003
• 14: Typographical and Printing Services (6.76 KB) - Rev. 6/1/2003
• 15: Compliance with State and Federal Regulations (4.80 KB) - Rev. 6/1/2003
• 16: Publication Guidelines and Printing Procedures (9.88 KB) - Rev. 6/1/2003
• 17: Advertising Alcohol in University Publications (7 KB) - App. 7/14/2005
• 18: Departmental Brochures (8.38 KB) - Rev. 6/1/2003
• 19: University Symbols (5.68 KB) - Rev. 2/24/2006
• 20: Fraud Policy (9.88 KB) - Rev. 6/1/2003
• 21: Externally-Sponsored Grants and Contracts (60.7 KB) - Rev. 6/1/2003
• 22: Scholarship Award Guidelines Committee Responsibilities (8.96 KB) - Rev. 6/1/2003
• 23: ADA Accommodations (moved to 4.12 and 5.17)
• 24: Charges for Public Records (21.9 KB) - Rev. 6/1/2003 with Request Instructions (27.9 KB)
• 25: Children at Work (7.15 KB) - App. 7/7/2009
• 26: Fund-Raising Policy (24 KB) - App. 12/13/2005
• 27: Substantive Change Policy and Procedures (359 KB) - App. 3/21/2012

Chapter 3: Business Affairs and Services

• 01: Travel Regulations (66.9 KB) - Rev. 1/2012
• 02: Purchasing (35.8 KB) - Rev. 8/3/2007
• 03: Central Receiving and Supply (5.22 KB) - Rev. 6/1/2003
• 04: Audiovisual Media Services (8.81 KB) - Rev. 6/1/2003
• 05: State Property Accounting and Responsibility (11 KB) - Rev. 5/21/2008
• 06: Procedures on Returned Checks (7.08 KB) - Rev. 6/1/2003
• 07: Cash Handling Procedures (9.47 KB) - Rev. 6/1/2003
• 08: State Sales Tax Exemptions and Responsibilities (5.80 KB) - Rev. 6/1/2003
• 09: Textbooks (7.24 KB) - Rev. 6/1/2003
• 10: Guidelines for ANRS Livestock (41.7 KB) - Rev. 2/19/2010

Chapter 4: Student Affairs and Services

• 01: Program Council (4.35 KB) - Rev. 6/1/2003
• 02: Student Name Change (4.43 KB) - Rev. 6/1/2003
• 03: Student Employment (12.2 KB) - Rev. 12/19/2003
• 04: Student Service Fee Revenue Allocations (6.95 KB) - Rev. 6/1/2003
• 05: Student Short-Term Loans (5.58 KB) - Rev. 6/1/2003
• 06: Residential Living Policy and Appeals (20.3 KB) - Rev. 6/1/2006
• 07: Student Grievance Procedure (8.07 KB) - Rev. 6/1/2003
• 08: Policy on Sexual Harassment of Students (6.08 KB) - Rev. 6/1/2003
• 09: Policy on Prohibition of Racial Harassment (6.13 KB) - Rev. 6/1/2003
• 10: Disciplinary Hearing Committee (14.0 KB) - Rev. 6/1/2003
• 11: Student Travel and Off-Campus Activities Guidelines (26.9 KB) - Rev. 6/1/2003
• 12: Disabilities Accommodation Policy for Students (12.2 KB) - App. 8/22/2006

Chapter 5: Employment and Employee Policies and Procedures

• 01: Employment Policies and Procedures (36.1 KB) - Rev. 3/5/2005
• 02: Fringe Benefits (5.36 KB) - Rev. 6/1/2003
• 03: Longevity Pay (4.65 KB) - Rev. 6/1/2003
• 04: Employee Leave (28.3 KB) - Rev. 6/1/2003
• 05: Grievance Procedure for Staff Employees (22.5 KB) - Rev. 6/1/2003
• 06: Employee Payroll Consideration Upon Separation (31.3 KB) - Rev. 4/1/2006
• 07: Recognition of Employees Upon Retirement (5.62 KB) - Rev. 6/1/2003
• 08: State Liability for Conduct of State Employees (7.31 KB) - Rev. 6/1/2003
• 09: Sexual Harassment Policy (6.4 KB) - Rev. 3/5/2005
• 10: Policy on Alcohol and Drug Abuse Prevention (8.46 KB) - Rev. 6/1/2003
• 11: Employee Assistance Program (5.32 KB) - Rev. 6/1/2003
• 12: Return to Work Policy (19.0 KB) - Rev. 6/1/2003
• 13: Performance Planning and Appraisal Policy (16.3 KB) - Rev. 1/13/2005
• 14: Staff Development Policy (28 KB) - Rev. 1/4/2007
• 15: Temporary Employment Policy (5.54 KB) - Rev. 6/1/2003
• 16: Disciplinary Actions Policy and Procedures (10.9 KB) - Rev. 3/5/2005
• 17: Disabilities Accommodation Policy for Employment (4.2 KB) - App. 8/22/2006
• 18: Cellular Phone Service Policy (15.2 KB) - App. 9/1/2008

Chapter 6: Rio Grande College

• 01: Role and Scope of the Rio Grande College (5.82 KB) - Rev. 1/5/2004
• 02: Administration of Rio Grande College (19.9 KB) - Rev. 1/5/2004
• 03: Coordination and Implementation of Academic Programs (6.22 KB) - Rev. 1/5/2004
• 04: Registration of Students (6.68 KB) - Rev. 1/5/2004
• 05: Student Financial Aid (4.87 KB) - Rev. 1/5/2004
• 06: Business Affairs and Services (7.57 KB) - Rev. 1/5/2004
• 07: Closing Classes (5.29 KB) - Rev. 1/5/2004
• 08: Agreement of Record with Public Libraries (4.84) - Rev. 1/5/2004
• 09: RGC Scholarship Award Guidelines and Committee Responsibilities (8.51 KB) - Rev. 1/5/2004

Chapter 7: Data and Security Management Policies

• 01: Information Security Policy (23.5 KB) - Adopted 12/1/2009
• 02: Computer Equipment Replacement Policy (5.22 KB) - Rev. 3/4/2003
• 03: Computer Software Policies and Standards (5.36 KB) - Rev. 6/1/2003
• 04: Appropriate Use of Information Technology Resources (36.6 KB) - Rev. 2/1/2009
• 05: Network Management (34.2 KB) - Rev. 2/1/2009
• 06: Web Page Publishing Guidelines (32.3 KB) - Rev. 1/16/2008
• 07: Intellectual Property Rights (19.6 KB) - Rev. 6/1/2003
• 08: Server Management (19.5 KB) - Adopted 12/1/2009