Forms for Students

Called to Active Duty or Military DeploymentUse this form to request a withdrawal and refund of tuition and fees due to the student being called to active duty or national guard /reserve unit being deployed for training or special assignment. The completed form, along with a copy of your orders, should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 202.

Change of Information  Use this form if you need to change your mailing address, major, or advisor. This form is also used for correcting your Student ID number and performing name changes. Name changes or corrections require supporting documentation. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 202.

NG Grade Option  Use this form to request the "no grade" option for a specific course section. This request must be submitted to the Office of the Registrar before the Official Census Date each semester. This is a binding decision and cannot be reversed. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 202.

Schedule Change Form  Use this from to drop or add a class during the first week of late registration. This form may also be used to drop a course(s) during the late registartion period. Drops and adds are not official until this form has been processed by the Office of the Registrar and any additional tuition and fees have been paid in the Cashier's Office. Do not use this form if you are withdrawing from all your courses for the semester. Contact Student Support Services to officially withdraw from the university. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 202.

Request to Drop Class (After 12th/4th Class Day)  Use this from to drop or add a class after the official reporting date of a term. This form may be used to drop a course(s) after the official reporting date of each term. Drops and adds are not official until this form has been processed by the Office of the Registrar. Do not use this form if you are withdrawing from all your courses for the semester. Contact Student Support Services to officially withdraw from the university. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 202.

Release Information to Parent/Guardian  This form is to be used by either the student or their parents to authorize campus officials to release the student's transcript or other non-directory information to a third party. If initiated by the student, complete section I. If initiated by the parent/guardian, complete section II.

Reclassification of Residence Status  Non-resident students who wish to request a re-evaluation of their residency status, for tuition and fee purposes, must complete this form, provide the requested supporting documentation, and submit the packet to the Registrar for review. This request must be submitted before the Official Census Date for the term in which the request is made. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 202.

Request for an Undergraduate to Enroll in Graduate Classes  An undergraduate who is within twelve (12) semester hours of graduating with a bachelor's degree may request permission to enroll in graduate level classes. First, you must complete a Sul Ross State University Graduate Application for Admission. Second, complete and sign this form, submit it to your advisor for his/her approval, and secure the signature of your Academic Dean. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 202.

Request for Tuition Rebate  Review the policy and procedures for eligibility to receive the tuition rebate. If you believe you qualify, complete the form and submit it to your Academic Dean for processing.

Request to Withhold Directory Information  In accordance with the Family Education Rights Privacy Act (FERPA) of 1974 as amended, a student has the right to request the non-disclosure of all directory information. By completing this request, no directory information about the student will be released, enrollment acknowledged or published in a university publication or news release without specific written consent. Any inquiries by outside agencies or individuals will not be acknowledged or verified. This request is permanent until such time the student submits a written request to cancel non-disclosure of directory information.

State law requires that you be informed of the following: (1) you are entitled to request to be informed about the information about yourself collected by use of this form (with a few exceptions as provided by law); (2) you are entitled to receive and review that information; and (3) you are entitled to have the information corrected at not charge to you.