Forms for Students

Application for Graduation
Everyone expected to graduate must complete the graduation application and pay the $30 application fee.  To avoid the $25 late fee, please pay by the deadlines listed here.  The fee may be paid with Enrollment Services at the Alpine campus or with Business Services at Rio Grande College.
Called to Active Duty or Military Deployment
Use this form to request a withdrawal and refund of tuition and fees due to the student being called to active duty or national guard /reserve unit being deployed for training or special assignment. The completed form, along with a copy of your orders, should be delivered to the Registrar, Lawrence Hall, Room 213.
Change of Information
Use this form if you need to change your mailing address, major, catalog term, or advisor. This form is also used for correcting your Student ID number and performing name changes. Name changes or corrections require supporting documentation. The completed form should be delivered to the Center for Enrollment Services, Lawrence Hall, Room 100.
NG Grade Option
Use this form to request the "no grade" option for a specific course section. This request must be submitted to the Center for Enrollment Services before the Official Census Date each semester. This is a binding decision and cannot be reversed. The completed form should be delivered to the Center for Enrollment Services, Lawrence Hall, Room 100.
Reclassification of Residence Status
Non-resident students who wish to request a re-evaluation of their residency status, for tuition and fee purposes, must complete this form, provide the requested supporting documentation, and submit the packet to the Registrar for review. This request must be submitted before the Official Census Date for the term in which the request is made. The completed form should be delivered to the registrar, Lawrence Hall, Room 213.
Request for Bacterial Meningitis Online Exception
This form is to be used by students that plan to take only online or other distance education courses while attending Sul Ross State University, and thus qualify for the bacterial meningitis vaccination exemption.  Until approved, registration will be prohibited.
Release Information to Parent/Guardian
This form is to be used by either the student or their parents to authorize campus officials to release the student's transcript or other non-directory information to a third party. If initiated by the student, complete section I. If initiated by the parent/guardian, complete section II.
Request to Drop Class (After 12th/4th Class Day)
Use this from to drop or add a class after the official reporting date of a term. This form may be used to drop a course(s) after the official reporting date of each term. Drops and adds are not official until this form has been processed by the Center for Enrollment Services. The completed form should be delivered to the Center for Enrollment Services, Lawrence Hall, Room 100, Cutomer Service Counter. Do not use this form if you are withdrawing from all your courses for the semester. Visit Withdrawal From ALL Classes for the withdrawal form and instructions on how to officially withdraw from the university.
Request for Tuition Rebate
Review the policy and procedures for eligibility to receive the tuition rebate. If you believe you qualify, complete the form and submit it to your Academic Dean for processing.
Request for Undergraduate to Enroll in Graduate Courses 
An undergraduate who is within twelve (12) semester hours of graduating with a bachelor's degree may request permission to enroll in graduate level classes. First, you must complete a Sul Ross State University Graduate Application for Admission for the term after your expected graduation date. Second, complete and sign this form, submit it to your advisor for his/her approval, and secure the signature of your Academic Dean. The completed form should be delivered to the the Office of Records and Registration, Lawrence Hall, Room 213.
Request to Withhold Directory Information
In accordance with the Family Education Rights Privacy Act (FERPA) of 1974 as amended, a student has the right to request the non-disclosure of all directory information. By completing this request, no directory information about the student will be released, enrollment acknowledged or published in a university publication or news release without specific written consent. Any inquiries by outside agencies or individuals will not be acknowledged or verified. This request is permanent until such time the student submits a written request to cancel non-disclosure of directory information.
Schedule Change Form
Use this from to drop or add a class during the first week of late registration. This form may also be used to drop a course(s) during the late registartion period. Drops and adds are not official until this form has been processed by the Center for Enrollment Services and any additional tuition and fees have been paid in the Cashier's Office. Do not use this form if you are withdrawing from all your courses for the semester. Visit Withdrawal From ALL Classes for the withdrawal form and instructions on how to officially withdraw from the university. The completed form should be delivered to the Center for Enrollment Services, Lawrence Hall, Room 100.
Withdrawal Form
Use this from to drop ALL classes.

State law requires that you be informed of the following: (1) you are entitled to request to be informed about the information about yourself collected by use of this form (with a few exceptions as provided by law); (2) you are entitled to receive and review that information; and (3) you are entitled to have the information corrected at not charge to you.