Sul Ross State University has created this policy to disclose information gathering and dissemination practices for all Sul Ross websites, including www.sulross.edu, my.sulross.edu and others.
The university is not responsible for the privacy practices or content of web sites not administered by Sul Ross, including personal web sites hosted on faculty.sulross.edu.
The sites may use forms for students, faculty, staff and visitors to request information and services. Sul Ross collects contact information such as e-mail addresses and unique identifiers such as student ID numbers for university business such as registration or sending information to prospective students.
Any personally-identifiable information sent to the university via the web will be used only to respond to the sender and analyze trends. SRSU may redirect the message to another government agency or person who is in a better position to respond to the inquiry.
The university may share a prospective student’s contact information with recruiting or admissions officials in order to facilitate the admissions process if the prospect applies online for scholarships, housing or consideration for special programs before applying for admission to Sul Ross.
Tracking Visitor Activity
The university may use a web visitor’s IP address and other information recorded in server logs to help diagnose problems with a server and for analysis and statistical purposes. These purposes include:
- Assessing the usability of the Sul Ross State University web sites
- Determining what information is of most interest to visitors to the sites
- Establishing technical design specifications
- Measuring system performance
- Identifying potential issues associated with the interface or operation of the sites
This information is not reported or used in any manner that would reveal personally-identifiable information and will not be released to any outside parties unless legally required to do so in connection with law-enforcement investigations or other legal proceedings.
The sites have security measures in place to protect the loss, misuse and alteration of the information under its control.
Sul Ross State University uses Secure Sockets Layer for web forms. A web browser will automatically activate the appropriate security features when initiating a transaction on SRSU web sites. As a minimum, the following information will be protected by SSL:
- Credit, debit and charge card numbers
- Bank account and electronic check information
- Personal identification numbers and passwords
- Social Security number
- E-mail addresses
Any HTML form that collects financial transaction information or numbers, Social Security Numbers, or passwords must encrypt the e-mail transmitting the information to the department responsible for managing it.
Access to Information
Under the Texas Public Information Act, individuals are entitled, with some exceptions, to receive and review information collected about them via the web. The release of student records is subject to the requirements of the Family Educational Rights and Privacy Act (FERPA).
For more on access to information and privacy, see Charges for Public Records and the Information Security Policy, sections of the SRSU Administrative Policy Manual.
If an SRSU web site makes forums or message boards available to users, any information disclosed in these areas becomes public information. Always exercise caution when deciding to disclose personal information.