The state of Texas requires an “application of management techniques to the creation, use, maintenance, retention, preservation, and destruction of state records for the purpose of improving the efficiency of record keeping, ensuring access to public information under Chapter 551, and reducing costs.”
Records management is the systematic control of records throughout their life cycle. University employees routinely create, receive, use, and destroy records in the normal course of business, and records management provides rules and a structure for ensuring that all of these processes happen in a way that fits with our operational needs and our legal responsibilities. A records retention schedule is a document that identifies and describes a state agency’s records and the lengths of time that each record series must be retained.
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