Forms for Students

Academic Fresh Start

Under the provisions of the Texas Education Code, a Texas resident applying to Sul Ross State University may elect to have all academic course work ignored for enrollment purposes if it was earned ten (10) or more years prior to the semester of application. This course work will not be considered for course credit and will not be used to compute the student’s grade point average from Sul Ross State University. See College for All Texans for more information.

Application for Graduation

In order to graduate (have your degree awarded) you must complete the graduation application and pay the $30 application fee. This is required even if you do not wish to participate in a ceremony. To avoid the a late fee, please pay by the deadlines published in the Academic Calendar. The fee may be paid with Enrollment Services at the Alpine campus or with Business Services at Rio Grande College.

Called to Active Duty or Military Deployment

Use this form to request a withdrawal and refund of tuition and fees due to the student being called to active duty or national guard /reserve unit being deployed for training or special assignment. The completed form, along with a copy of your orders, should be delivered to the Registrar, Lawrence Hall, Room 213.

Change of Biographical Information

Use this form if you need to change your mailing address, Social Security number, and legal name. Name changes or corrections require supporting documentation.

Change of Curriculum

Use this form if you need to change your major and to change or elect a minor or concentration. This form is also used to add a second major and to select a new catalog term (limitations apply).

NG Grade Option

Use this form to request the “no grade” option for a specific course section. This request must be submitted to the Center for Enrollment Services before the Official Census Date each semester. This is a binding decision and cannot be reversed. The completed form should be delivered to the Center for Enrollment Services, Lawrence Hall, Room 100.

Permit to Audit

Use this form if you wish to audit a course. Students must obtain permission of the instructor, the chairman of the department, and the Director of Records and Registration. Students may not audit a laboratory-type or activity course or a graduate level course. Those who audit a course do not have the privilege of participating in class in any way; they audit for the purpose of seeing or hearing only. The audit fee is $50 for each course audited. No registration for audit can be completed until the first day of classes.

Reclassification of Residence Status

Non-resident students who wish to request a re-evaluation of their residency status, for tuition and fee purposes, must complete this form, provide the requested supporting documentation, and submit the packet to the Registrar for review. This request must be submitted before the Official Census Date for the term in which the request is made. The completed form should be delivered to the registrar, Lawrence Hall, Room 213.

Release Information to Parent/Guardian

This form is to be used by either the student or their parents to authorize campus officials to release the student’s transcript or other non-directory information to a third party. If initiated by the student, complete section I. If initiated by the parent/guardian, complete section II.

Request for Bacterial Meningitis Online Exception

This form is to be used by students that plan to take only online or other distance education courses while attending Sul Ross State University, and thus qualify for the bacterial meningitis vaccination exemption. Until approved, registration will be prohibited.

Request for Dual Degree

This form is to be used by undergraduate students that wish to seek two different degrees simultaneously. For example, a student who wishes to complete both a BA in Communication and a BS in Kinesiology is seeking a dual degree because the degrees are different (BA and BS). Students who wish to seek a double major (two majors in the same degree) should complete the Change of Information form.

Request to Drop Class

Use this from to drop after late registration has ended. This form may be used to drop a course(s) after the end of late registration for each term. Drops are not official until this form has been processed by the Center for Enrollment Services. The completed form should be delivered to the Center for Enrollment Services, Lawrence Hall, Room 100, Customer Service Counter. Do not use this form if you are withdrawing from all your courses for the semester. Visit Withdrawal From ALL Classes for the withdrawal form and instructions on how to officially withdraw from the university.

Request for Tuition Rebate

Review the policy and procedures for eligibility to receive the tuition rebate. If you believe you qualify, complete the form and submit it to the Office of the Registrar for processing.

For more information on Tuition Rebates, please see the Tuition Rebate Policy page.

Request for Undergraduate to Enroll in Graduate Courses

An undergraduate who is within twelve (12) semester hours of graduating with a bachelor’s degree may request permission to enroll in graduate level classes. Complete and sign this form, submit it to your advisor for his/her approval, and secure the signature of your Academic Dean. The completed form should be delivered to the the Office of Records and Registration, Lawrence Hall, Room 213.

Request to Withhold or Reverse Withholding of Directory Information

In accordance with the Family Education Rights Privacy Act (FERPA) of 1974 as amended, a student has the right to request the non-disclosure of all directory information. This form may be used to request withholding of directory information or the reversal of withholding. By completing a withholding request, no directory information about the student will be released, enrollment acknowledged or published in a university publication or news release without specific written consent. Any inquiries by outside agencies or individuals will not be acknowledged or verified. This request is permanent until such time the student submits a written request to reverse non-disclosure of directory information.

Schedule Change Form

Use this from to drop or add a class during the first week of late registration. This form may also be used to drop a course(s) during the late registration period. Drops and adds are not official until this form has been processed by the Center for Enrollment Services and any additional tuition and fees have been paid in the Cashier’s Office. Do not use this form if you are Resigning from the University.

Resignation/Withdrawal Form

Use this form with your Academic Advisor to resign from the institution.

Forms for Faculty

Classroom Profile Form

Complete this form for each new classroom or off campus site that will be listed in the class schedule. All blanks must be completed. Submit to the Registrar for input into classroom inventory.

Course Section Request

This form must be used when adding a course that was not in the original class schedule or to change an existing course section. All of the information and approvals must be provided before a course section will be established in the Student Information System. The request should approved by your Department Chair and Dean. Approved requests should be submitted to the Center for Enrollment Services.

Excessive Absences

Complete this form and submit to the Office of the Provost by the published deadline.

Faculty Data Form

Complete this form for each new full or part time faculty member. All blanks must be completed. Submit to the Associate Registrar, LH 213, for input into faculty database.

Grade Change Request Form

Use this form to change a posted grade to an A, B, C, D, F, or I. The university does not allow changing a grade to any other designation without consultation with your Dean and the Registrar. Change of Grade Request forms are accepted directly from the faculty only.The Center for Enrollment Services does not accept forms from students or student assistants.

Grade of Incomplete Agreement Form

Use this form to document the agreement between faculty and student for a grade of I (incomplete).

NG Grade Option Form

Use this form to request the “no grade” option for a specific course section. This request must be submitted to the Center for Enrollment Services before the Official Census Date each semester. This is a binding decision and cannot be reversed. The completed form should be delivered to the Associate Registrar, Lawrence Hall, Room 213.

Permit to Audit

Use this form if you wish to audit a course. Students must obtain permission of the instructor, the chairman of the department, and the Director of Records and Registration. Students may not audit a laboratory-type or activity course or a graduate level course. Those who audit a course do not have the privilege of participating in class in any way; they audit for the purpose of seeing or hearing only. The audit fee is $50 for each course audited. No registration for audit can be completed until the first day of classes.

Reclassification of Residence Status

Non-resident students who request a re-evaluation of their residency status, for tuition and fee purposes, must complete this form, provide the requested supporting documentation, and submit the packet to the Registrar for review. This request must be submitted before the Official Census Date for the term in which the request is made. The completed form should be delivered to the Registrar, Lawrence Hall, Room 213.

Request for Substitution of Degree Requirements

Complete this form to request substitutions on undergraduate and graduate degree plans and/or articulation and application of graduate transfer credit on graduate degree plans. Substitutions to core curriculum are NOT permitted.

Request for Tuition Rebate

Review the policy and procedures for eligibility to receive the tuition rebate. If you believe the student qualifies, have the student complete the form and submit it to your academic dean for processing.

Request for Undergraduate to Enroll in Graduate Classes

An undergraduate who is within twelve (12) semester hours of graduating with a bachelor’s degree may request permission to enroll in graduate level classes. First, the student must complete a Sul Ross State University Graduate Application for Admission for the term after the expected graduation date. After the form is completed and signed by the student, the advisor must approve, and the signature of the Academic Dean must be secured. The completed form should be delivered to the the Office of Records and Registration, Lawrence Hall, Room 213.

Request to Withhold or Reverse Witholding of Directory Information

In accordance with the Family Education Rights Privacy Act (FERPA) of 1974 as amended, a student has the right to request the non-disclosure of all directory information. This form may be used to request withholding of directory information or the reversal of wihthholding. By completing a withholding request, no directory information about the student will be released, enrollment acknowledged or published in a university publication or news release without specific written consent. Any inquiries by outside agencies or individuals will not be acknowledged or verified. This request is permanent until such time the student submits a written request to cancel non-disclosure of directory information.

Schedule Change (Drop/Add Form)

Use this from to drop or add a class during registration. This form may also be used to drop a course(s) during the semester. Drops and adds are not official until this form has been processed by the Office of the Registrar and any additional tuition and fees have been paid in the Cashier’s Office. The completed form should be delivered to the Center for Enrollment Services, Lawrence Hall, Room 100. Do not use this form if the student is withdrawing from all courses for the semester. The student should be directed to Withdrawal From ALL Classes for the appropriate form and instructions.