Forms for Students
Under the provisions of the Texas Education Code, a Texas resident applying to Sul Ross State University may elect to have all academic course work ignored for enrollment purposes if it was earned ten (10) or more years prior to the semester of application. This course work will not be considered for course credit and will not be used to compute the student’s grade point average from Sul Ross State University. See College for All Texans for more information.
In order to graduate (have your degree awarded) you must complete the graduation application and pay the $30 application fee. This is required even if you do not wish to participate in a ceremony. To avoid the a late fee, please pay by the deadlines published in the Academic Calendar. The fee may be paid with the Cashier at the Alpine campus or with Business Services at Rio Grande College.
Called to Active Duty or Military Deployment
Use this form to request a withdrawal and refund of tuition and fees due to the student being called to active duty or national guard /reserve unit being deployed for training or special assignment. The completed form, along with a copy of your orders, should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 104.
Change of Biographical Information
Use this form if you need to change your mailing address, Social Security number, and legal name. Name changes or corrections require supporting documentation.
Change of Curriculum – Undergraduates
Use this form if you need to change your major and to change or elect a minor or concentration. This form is also used to select a new catalog term (limitations apply).
Change of Curriculum – Graduates
Use this form if you need to change your catalog term, change or elect a minor or concentration, or update your thesis intentions. This form is NOT used to change majors(new application is required if changing programs.)
Use this form to request the “no grade” option for a specific course section. This request must be submitted to the Office of the Registrar before the Official Census Date each semester. This is a binding decision and cannot be reversed. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 104.
Use this form if you wish to audit a course. Students must obtain permission of the instructor, the chairman of the department, and the University Registrar. Students may not audit a laboratory-type or activity course or a graduate level course. Those who audit a course do not have the privilege of participating in class in any way; they audit for the purpose of seeing or hearing only. The audit fee is $50 for each course audited. No registration for audit can be completed until the first day of classes.
Reclassification of Residence Status
Non-resident students who wish to request a re-evaluation of their residency status, for tuition and fee purposes, must complete this form, provide the requested supporting documentation, and submit the packet to the Office of the Registrar for review. This request must be submitted before the Official Census Date for the term in which the request is made. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 104.
Release Information to Parent/Guardian
This form is to be used by either the student or their parents to authorize campus officials to release the student’s transcript or other non-directory information to a third party. If initiated by the student, complete section I. If initiated by the parent/guardian, complete section II.
Request for Bacterial Meningitis Online Exception
This form is to be used by students that plan to take only online or other distance education courses while attending Sul Ross State University, and thus qualify for the bacterial meningitis vaccination exemption. Until approved, registration will be prohibited.
This form is to be used by undergraduate students that wish to seek two different degrees simultaneously. For example, a student who wishes to complete both a BA in Communication and a BS in Kinesiology is seeking a dual degree because the degrees are different (BA and BS). Students who wish to seek a double major (two majors in the same degree) should complete the Change of Information form.
Use this from to drop after late registration has ended. This form may be used to drop a course(s) after the end of late registration for each term. Drops are not official until this form has been processed by the Office of the Registrar. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 104. Do not use this form if you are withdrawing from all your courses for the semester. Visit Withdrawal From ALL Classes for the withdrawal form and instructions on how to officially withdraw from the university.
Review the policy and procedures for eligibility to receive the tuition rebate. If you believe you qualify, complete the form and submit it to the Office of the Registrar for processing.
For more information on Tuition Rebates, please see the Tuition Rebate Policy page.
Request for Undergraduate to Enroll in Graduate Courses
An undergraduate who is within twelve (12) semester hours of graduating with a bachelor’s degree may request permission to enroll in graduate level classes. Complete and sign this form, submit it to your advisor for his/her approval, and secure the signature of your Academic Dean. The completed form should be delivered to the Office of the Registrar, Briscoe Administration Building, Room 104.
Request to Withhold or Reverse Withholding of Directory Information
In accordance with the Family Education Rights Privacy Act (FERPA) of 1974 as amended, a student has the right to request the non-disclosure of all directory information. This form may be used to request withholding of directory information or the reversal of withholding. By completing a withholding request, no directory information about the student will be released, enrollment acknowledged or published in a university publication or news release without specific written consent. Any inquiries by outside agencies or individuals will not be acknowledged or verified. This request is permanent until such time the student submits a written request to reverse non-disclosure of directory information.
Use the online withdrawal form to drop from ALL classes. Or submit the completed paper form to the Office of the Registrar, Briscoe Administration Building, Room 104.
Texas Peace Officer Exemption Application
The State of Texas provides for tuition waivers for Texas Peace Officers holding a current TCOLE license. Tuition waivers only apply to undergraduates who are seeking a Bachelor of Science degree in Criminal Justice or Homeland Security and only covers the CJ courses within those degrees. Tuition waivers are granted on a first come, first served basis. No more than 20% of students in any class may receive the waiver. Eligible students are encouraged to pre-register for classes and turn in the form immediately after registration. A new waiver and proof of employment is required each semester.
Forms for Faculty
Complete this form to add, revise, or delete a course. Proposals will not be considered by the Curriculum Council until they have been approved by the Dean. Incomplete submissions will not be considered. The deadlines for submissions are October 1, December 1, and March 1.
Degree Plan Revision Checklist – Undergraduate
This form must be used to request changes to the undergraduate degree plan.
Degree Plan Revision Checklist – Graduate
This form must be used to request changes to the graduate degree plan.
Degree Plan Revision Checklist – Minors
This form must be used to request changes to minor requirements.
Complete this form for each new classroom or off campus site that will be listed in the class schedule. All blanks must be completed. Submit to the Registrar for input into classroom inventory.
This form must be used when adding a course that was not in the original class schedule or to change an existing course section. All of the information and approvals must be provided before a course section will be established in the Student Information System. The request should approved by your Department Chair and Dean. Approved requests should be submitted to the Registrar’s office in BAB 104.
Curriculum Change – Graduate Certificate Form
Use this form to revise or delete an existing Graduate Certificate or add a new Certificate.
Complete this form and submit to the Office of the Provost by the published deadline.
Complete this form for each new full or part time faculty member. All blanks must be completed. Submit to the Associate Registrar, BAB 104, for input into faculty database.
Use this form to change a posted grade to an A, B, C, D, F, or I. The university does not allow changing a grade to any other designation without consultation with your Dean and the Registrar. Change of Grade Request forms are accepted directly from the faculty only. The Registrar’s office does not accept forms from students or student assistants.
Grade of Incomplete Agreement Form
Use this form to document the agreement between faculty and student for a grade of I (incomplete).
Use this form to request the “no grade” option for a specific course section. This request must be submitted to the Center for Enrollment Services before the Official Census Date each semester. This is a binding decision and cannot be reversed. The completed form should be delivered to the Associate Registrar in BAB 104.
Request for Substitution of Degree Requirements
Complete this form to request substitutions on undergraduate and graduate degree plans and/or articulation and application of graduate transfer credit on graduate degree plans. Substitutions to core curriculum are NOT permitted.
Request for Undergraduate to Enroll in Graduate Classes
An undergraduate who is within twelve (12) semester hours of graduating with a bachelor’s degree may request permission to enroll in graduate level classes. First, the student must complete a Sul Ross State University Graduate Application for Admission for the term after the expected graduation date. After the form is completed and signed by the student, the advisor must approve, and the signature of the Academic Dean must be secured. The completed form should be delivered to the the Registrar’s office in BAB 104.
Request to Withhold or Reverse Witholding of Directory Information
In accordance with the Family Education Rights Privacy Act (FERPA) of 1974 as amended, a student has the right to request the non-disclosure of all directory information. This form may be used to request withholding of directory information or the reversal of wihthholding. By completing a withholding request, no directory information about the student will be released, enrollment acknowledged or published in a university publication or news release without specific written consent. Any inquiries by outside agencies or individuals will not be acknowledged or verified. This request is permanent until such time the student submits a written request to cancel non-disclosure of directory information.